وظيفة مدير اعمال لمجموعة الفطيم

Role Purpose:

The position is responsible for providing timely active administrative support to the SMBU Short Term Retail (STR) Leasing Team & Mall Promotions and Media (MPM) Marketing Team in the development and monitoring of Lease Proposals, Lease Agreement Documents, communication with clients / tenants etc., ensuring that all lease related documents complies with the agreed terms, conditions of the contract and commitment between the company and the client.

Role Details – Key Responsibilities and Accountabilities:

• Verifies and updates (if need be) entries for Lease deals in the Data Capture System based on the input received from the STR Leasing & MPM Teams in SMBU.
• Prepare the, Agreements, Amendments and needed paperwork accurately and ensure that the same is in accordance with the terms and conditions agreed at the time of closing deal and send the same to the client for review and acceptance.
• Review the final acceptance from the client on the Lease Agreement document to ensure that there is no ambiguity in the acceptance of the terms and conditions stated in the formal lease agreement and that there is complete clarity between the Company (SMBU) and the client’s commitment with regards to the agreement.
• Review all pertinent and valid legal documents from the client such as Trade license, Commercial Registration, Insurance Certificate, Owner’s passport copies etc., to ensure the legality of the client.  
• Organize the payment documents and forward the same to the client along with the Agreement so as to receive the payment along with the signed agreement signifying the acceptance of the client.
• Responsible for all correspondences between Company and clients whether it is by email, letter and fax and all follow up required during the course of the process, until the final agreement is signed.
• Provide input (cheques, job requests, T- Forms and/or any other relevant documents as per pre-defined process) to and receive output from (legal jobs, receipts, LOD’s etc.) related departments i.e., STR Leasing, MPM, Finance, Legal and/or other stakeholders pertinent to the execution of the deal.
• Provide all necessary data / reports concerning to Lease Contract Management to Lease contract management Associate Manager as and when requested.
• Maintain accurate filing of all deal related information and agreement (both physical and on system e.g. Yardi / MPM Systems and/or SharePoint etc.) so as to enable the team to refer the same with respect to rent collection / renewal / extension etc., as well as to serve as a point of reference in case of any litigation. 
• Ensure compliance with the MAFP SMBU’s Code of Conduct, Departmental policies and HC Policies and Procedures at all times.
• Be the advocate and ambassador of aligning and cascading the MAFP values across SMBU and ensure that it is adhered to and exhibit the same all the time.

Personal Characteristics and Required Background:

Minimum Qualifications/education
•    Bachelor’s degree in Business Administration or equivalent. 
Minimum experience
•    Minimum 2 - 4 years’ work experience in managing Business / Lease Administration and Documentation activities preferably in a reputed Retail / Real Estate companies.