Event Planner
شرح مهام الوظيفة
Usually handles meetings or events that are more intricate, strategic, complex or large scale.
Such Duties May Include Managing Or Leading a Team In
Ownership or Leadership role of all program delivery elements utilizing standard processes and procedures to achieve client satisfaction.
Meeting/Event Planning process: determine purpose of the meeting; prepare a project plan; prepare specifications; obtain historical information related to program; identify stakeholder needs; prepare program outlined (topics, content, speakers); design program details to meet needs of participants; identify successful criteria for evaluation of meeting; understand technology requirements
Facilities & Services: determine appropriate geographical location; determine venue; identify services required; coordinate security procedures; plan, order and oversee technology requirements; conduct a pre-meeting briefing and post-con with suppliers and facility providers; plan/create agendas for site inspections
Financial & Contract Management: identify ancillary revenue sources and/or cost savings opportunities; develop budget for meeting; may be required to negotiate contracts; ensure completion of payment and/or billing process; manage to budget; conduct RFP process; determine fees for participation
Logistics: establish invitation/registration procedures; assess risk management to determine insurance and operations needs; determine exhibitor booth assignments/setup process; secure transportation arrangements; communicate travel arrangements; determine setup for function rooms including seating and AV; manage all food and beverage; prepare and review housing reports in a timely manner; coordinate shipping of materials
Program: secure speakers & manage contractual relationship; secure entertainment; determine food and beverage requirements that support program objectives; arrange ancillary programs in conjunction with the meetings including pre/post meeting activities; arrange media and PR activities for program
Always responsible for end to end management
Proactively escalate potential client or program issues for timely resolution.
Responsible for completing Statement of Works for clients
Ownership of timeline, budget/pro-forma, and group reporting
Financial accountability for programs including adherence to standard or client deposit terms, terms and conditions of client contract, and billing guidelines
Management of supplier partners and internal support areas to ensure quality and timely delivery
Provide program feedback to all stakeholders through summary and distribution program debrief notes for inclusion in account review.
Presents proposals and debriefs to customers as required
Escalate delivery issues through notification of management to ensure continuous improvement of M&E processes, procedures and tools.
Travel on-site for assigned programs, acting as the business lead. Collaborate with on-site Lead (if they are not the Lead themselves).
Complies with M & E technology usage as required
Time tracks as requested by management
Responsible for creating and maintaining meeting profiles for assigned programs
Responsible for negotiating all vendor contracts, independently, related to a particular event, including, air, hotel etc
Could act in capacity of Trip Director
Identify up selling opportunities and action accordingly
Identify scope creep and action accordingly
Meeting measurable performance targets (see below)
Other Duties As Required
Primary Location
EG-EG-Cairo
Work from home
No
Employment type
Standard
Job Family
Meetings & Events
Scope
Country
Travel
No
Shift
Day Job
Organization
Meetings & Events
Job Posting
Dec 27, 2016
Technical Skills
Languages English fluent: writing, speaking and communicating
Abilities to deal within a multicultural environment
Presentation skills Is effective in a variety of formal presentation settings; one-on-one, small and large groups, with peers, direct reports, and bosses; is effective both inside and outside the organization, on both cool data and hot and controversial topics; commands attention and can manage group process during the presentation; can change tactics midstream when something isn't working.
Written Communications: Is able to write clearly and succinctly in a variety of communication settings and styles; can get messages across that have the desired effect.
Computer knowledge Word, Excel, PowerPoint
Specific skills Problem Solving: Uses rigorous logic and methods to solve difficult problems with effective solutions; probes all fruitful sources for answers; can see hidden problems; is excellent at honest analysis; looks beyond the obvious and doesn't stop at the first answers.
Priority Setting: Spends his/her time and the time of others on what's important; quickly zeros in on the critical few and puts the trivial many aside; can quickly sense what will help or hinder accomplishing a goal; eliminates roadblocks; creates focus.
Organizing: Can marshal resources (people, funding, material, and support) to get things done; can orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently; arranges information and files in a useful manner.
Planning: Accurately scopes out length and difficulty of tasks and projects; sets objectives and goal; breaks down work into the process steps; develops schedules and task/people assignments; anticipates and adjusts for problems and roadblocks; measures performance against goals; evaluates results.
Customer Focus: Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.
Negotiating: Can negotiate skilfully in tough situations with both internal and external groups; can settle differences with minimum noise; can win concessions without damaging relationships; can be direct and forceful as well as diplomatic; gains trust quickly of other parties to the negotiations; has a good sense of timing.
Listening: Practices attentive and active listening; has the patience to hear people out; can accurately restate the opinions of others even when he/she disagrees.
Decision Quality: Makes good decisions (without considering how much time it takes) based upon a mixture of analysis, wisdom, experience, and judgment; most of his/her solutions and suggestions turn out to be correct and accurate when judged over time; sought out by others for advice and solutions.
Creativity: Comes up with a lot of new and unique ideas; easily makes connections among previously unrelated notions; tends to be seen as original and value-added in brainstorming settings.
Interpersonal Skills: Relates well to all levels of people-up both inside and outside the organization; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably.
Educations/Experience
Education CMP designation an asset, formal Project Management designation/training an asset
College diploma or degree in related field
Experience Significant Experience Of Current Relative Meeting/Event Management Required
College diploma or degree in related field
Experience handling large, more complex events
Computer proficiency in Microsoft office suite
Proven ability in Project Management
Strong communications skills: verbal, written and presentation skills
Ability to remain calm and composed under stressful situations
Strong Financial Acumen
Strong multi-tasker who works well under pressure.
Ability to travel to programs as needed
Knowledge of web based registration tools is a plus
Knowledge of the Trondent Reporting tools a plus
Such Duties May Include Managing Or Leading a Team In
Ownership or Leadership role of all program delivery elements utilizing standard processes and procedures to achieve client satisfaction.
Meeting/Event Planning process: determine purpose of the meeting; prepare a project plan; prepare specifications; obtain historical information related to program; identify stakeholder needs; prepare program outlined (topics, content, speakers); design program details to meet needs of participants; identify successful criteria for evaluation of meeting; understand technology requirements
Facilities & Services: determine appropriate geographical location; determine venue; identify services required; coordinate security procedures; plan, order and oversee technology requirements; conduct a pre-meeting briefing and post-con with suppliers and facility providers; plan/create agendas for site inspections
Financial & Contract Management: identify ancillary revenue sources and/or cost savings opportunities; develop budget for meeting; may be required to negotiate contracts; ensure completion of payment and/or billing process; manage to budget; conduct RFP process; determine fees for participation
Logistics: establish invitation/registration procedures; assess risk management to determine insurance and operations needs; determine exhibitor booth assignments/setup process; secure transportation arrangements; communicate travel arrangements; determine setup for function rooms including seating and AV; manage all food and beverage; prepare and review housing reports in a timely manner; coordinate shipping of materials
Program: secure speakers & manage contractual relationship; secure entertainment; determine food and beverage requirements that support program objectives; arrange ancillary programs in conjunction with the meetings including pre/post meeting activities; arrange media and PR activities for program
Always responsible for end to end management
Proactively escalate potential client or program issues for timely resolution.
Responsible for completing Statement of Works for clients
Ownership of timeline, budget/pro-forma, and group reporting
Financial accountability for programs including adherence to standard or client deposit terms, terms and conditions of client contract, and billing guidelines
Management of supplier partners and internal support areas to ensure quality and timely delivery
Provide program feedback to all stakeholders through summary and distribution program debrief notes for inclusion in account review.
Presents proposals and debriefs to customers as required
Escalate delivery issues through notification of management to ensure continuous improvement of M&E processes, procedures and tools.
Travel on-site for assigned programs, acting as the business lead. Collaborate with on-site Lead (if they are not the Lead themselves).
Complies with M & E technology usage as required
Time tracks as requested by management
Responsible for creating and maintaining meeting profiles for assigned programs
Responsible for negotiating all vendor contracts, independently, related to a particular event, including, air, hotel etc
Could act in capacity of Trip Director
Identify up selling opportunities and action accordingly
Identify scope creep and action accordingly
Meeting measurable performance targets (see below)
Other Duties As Required
Primary Location
EG-EG-Cairo
Work from home
No
Employment type
Standard
Job Family
Meetings & Events
Scope
Country
Travel
No
Shift
Day Job
Organization
Meetings & Events
Job Posting
Dec 27, 2016
Technical Skills
Languages English fluent: writing, speaking and communicating
Abilities to deal within a multicultural environment
Presentation skills Is effective in a variety of formal presentation settings; one-on-one, small and large groups, with peers, direct reports, and bosses; is effective both inside and outside the organization, on both cool data and hot and controversial topics; commands attention and can manage group process during the presentation; can change tactics midstream when something isn't working.
Written Communications: Is able to write clearly and succinctly in a variety of communication settings and styles; can get messages across that have the desired effect.
Computer knowledge Word, Excel, PowerPoint
Specific skills Problem Solving: Uses rigorous logic and methods to solve difficult problems with effective solutions; probes all fruitful sources for answers; can see hidden problems; is excellent at honest analysis; looks beyond the obvious and doesn't stop at the first answers.
Priority Setting: Spends his/her time and the time of others on what's important; quickly zeros in on the critical few and puts the trivial many aside; can quickly sense what will help or hinder accomplishing a goal; eliminates roadblocks; creates focus.
Organizing: Can marshal resources (people, funding, material, and support) to get things done; can orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently; arranges information and files in a useful manner.
Planning: Accurately scopes out length and difficulty of tasks and projects; sets objectives and goal; breaks down work into the process steps; develops schedules and task/people assignments; anticipates and adjusts for problems and roadblocks; measures performance against goals; evaluates results.
Customer Focus: Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.
Negotiating: Can negotiate skilfully in tough situations with both internal and external groups; can settle differences with minimum noise; can win concessions without damaging relationships; can be direct and forceful as well as diplomatic; gains trust quickly of other parties to the negotiations; has a good sense of timing.
Listening: Practices attentive and active listening; has the patience to hear people out; can accurately restate the opinions of others even when he/she disagrees.
Decision Quality: Makes good decisions (without considering how much time it takes) based upon a mixture of analysis, wisdom, experience, and judgment; most of his/her solutions and suggestions turn out to be correct and accurate when judged over time; sought out by others for advice and solutions.
Creativity: Comes up with a lot of new and unique ideas; easily makes connections among previously unrelated notions; tends to be seen as original and value-added in brainstorming settings.
Interpersonal Skills: Relates well to all levels of people-up both inside and outside the organization; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably.
Educations/Experience
Education CMP designation an asset, formal Project Management designation/training an asset
College diploma or degree in related field
Experience Significant Experience Of Current Relative Meeting/Event Management Required
College diploma or degree in related field
Experience handling large, more complex events
Computer proficiency in Microsoft office suite
Proven ability in Project Management
Strong communications skills: verbal, written and presentation skills
Ability to remain calm and composed under stressful situations
Strong Financial Acumen
Strong multi-tasker who works well under pressure.
Ability to travel to programs as needed
Knowledge of web based registration tools is a plus
Knowledge of the Trondent Reporting tools a plus
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ملخص الوظيفة
- تاريخ النشر : منذ 6 سنوات
- نوع الوظيفة : دوام كامل
- المكان : Cairo, EG, Egypt
عن الشركة
- إسم الشركة : CWT Meetings & Events