Human Resources Assistant (SSA5)

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

These jobs are found in Country Offices (COs), Regional Bureaux (RBs) and Headquarters (HQ). The job holders report to an HR Officer or the designate.

At this level job holders are expected to take responsibility for the completion of a full range of HR activities requiring some interpretation of standard guidelines and practices. Job holders are able to recommend a course of action within their area of expertise and may provide guidance to other staff.

JOB PURPOSE

To perform a range of HR tasks to support accurate implementation of WFP policies and procedures and facilitate the effective functioning of a client-focused and strategy-oriented HR services.

KEY ACCOUNTABILITIES (not all-inclusive)

Provide assistance on general HR queries and follow up actions, to ensure consistent and high quality HR services are delivered to clients. Liaise with other internal units/offices on HR related matters, i.e. payroll, contracts, etc. and provide necessary information in order to enable timely HR services. Extract and compile HR data on staff recruitment and selection, contractual conditions, entitlements, performance and training requirements, to support analysis and reporting needs. Provide administrative support in various HR activities in the areas of work allocated by the professional officer including on boarding of new staff members in compliance with relevant processes and procedures. Maintain confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards. Draft various HR documentation required for the specific area of work (e.g. employment contracts, transfer letters, training-related documents, etc.) ensuring accuracy and meeting established deadlines. Use HR management systems for entering and updating a variety of HR data including assistance in monitoring various deadlines (e.g. contract expiration, performance management, etc.), ensuring compliance with the established deadlines and accuracy of HR data. Support staff deployment and related administrative actions including preparation of basic reports, to facilitate efficient HR service enabling WFP to respond quickly to a crisis. Any other duties as required.



STANDARD MINIMUM QUALIFICATIONS

Education:  Completion of secondary school education. A post-secondary certificate in HR area is desirable.

Experience:  Three or more years of work experience in HR.

Knowledge & Skills: Has conducted specific HR services activities such as payroll administration and timekeeping. Has provided briefing to new recruits as part of the onboarding process. Knowledge of standardized business support work routines and methods. Knowledge of standard office software packages, e.g. Microsoft Office. Ability to work to deadlines and follow clear instructions. Uses tact and courtesy to give and receive information with a variety of individuals.

Language:   Fluent in written and spoken Arabic and English



TERMS AND CONDITIONS

Contract Duraion: 6 Months   DEADLINE FOR APPLICATIONS: 4th October 2017