Administrative Assistant

• Assists the Operations with daily clerical and administrative duties. (e.g. Preparation of memorandums, letters, and spreadsheets for dissemination).

• Maintains activity databases with current information diligently.

• Review field tickets, payroll reports, mileage and expenses claims for accuracy before submission for approval.

• Makes travel arrangements with provider for manpower movement and obtain work visa for technicians.

• Coordinates training for field personnel.

• Resolves invoice discrepancies of customers in a timely manner.

• Reviews all contracts for billing accuracy, prepares weekly billing to customers.

• Provides relief for receptionist as needed.

• Attend weekly safety meetings and scheduling of conference room.

• Assists with preparing purchase orders and invoices for 3rd party or internal customers

• Distribute and track coveralls/safety materials for Top Drive Technicians.

• Reconciliation, and tracking of reports and data entry

• Electronic and paper filing of equipment documentation and job information

• Correspondence and coordination with other Business Units

• Miscellaneous duties as assigned.