Coordinator Accounting

• Ensure all invoices received are duly signed and stamped by the receiving store stamp and store manager / supervisor with correct date.
• Recheck and confirm that invoices received are taxable in all (VAT) countries and notify Op’s/suppliers with missing data on the invoice.
• Ensure documents completeness with each received PO, (PO, GRN, Invoice), and DN’s CN’s where applicable.
• Review GRN’s and make sure branch details, supplier details and PO details are matching.
• Match system reports (PO received/Invoices) and make sure all invoices are physically received, notify, and follow up with Op’s on missing invoices Start the invoice matching process either manually or through any customized system:
• Compare system reported invoices vs. the physical received invoice at total level.
• Invoices with differences that exceed a certain threshold to be investigated further line by line:
• Review any quantity with differences with store managers.
• Review any cost variances with the commercial team.
• Generate daily Inventory / Invoices report and provide an accounting team to upload to the accounting system.
• Generate daily status report highlighting all received orders/Invoices status and follow up on orders received but invoices not matched.
• Follow up on re-routed invoices with the commercial team.