Engineering Admin. Assistant (Egyptian)

Strong support to the Director of Engineering with all office administration.

Daily organisation of all incoming mail, calls and tracing file.

Ensure that calls are screened and dealt with in an appropriate way.

Project organisation with guidance by the Director of Engineering.

Create and maintain filing system for the department and help in snagging lists during the pre-opening phase.

Organise travel arrangements for the Director of Engineering.

Record minutes of all meetings and ensure that they are taken at every meeting and circulated for further communication with proper follow up on the implementation.

Schedule and organise internal meetings when and as required during the monthly schedule.

Liaise purchasing requirements for the Department with the hotels’ Purchasing Department.

Coordinate with Housekeeping Coordinator regarding all the maintenance requests update.

Prepare presentations and other documents required for the Director of Engineering.

Ensure the strict confidentiality of information passing though the office.

Perform all duties and responsibilities in a timely and efficient manner in accordance with established company policies and procedures.

Understand and strictly adhere to the rules & regulations established in the employee handbook and the hotel’s policy on fire, hygiene, health & safety.

Ensure that all potential and real hazards are reported and rectified immediately